AmbuTrak’s Asset Management software is designed specifically for the demands of the Emergency Medical Services Industry. Therefore it fits directly in to the processes used today to manage fixed and mobile assets in Fire Departments, Ambulance Services and EMS Agencies.
AmbuTrak Asset Management is breaking new ground in the Industry
- Track Fixed and Mobile Assets – AmbuTrak provides you with the tools needed to manage both fixed assets like IT equipment and mobile assets like stretchers, monitors and vehicles. Since AmbuTrak was designed for the industry it easily replaces today’s paper/manual processes providing incredible organization, cost reduction and management reporting that will grow with you.
- Manage Preventative Maintenance Schedules – Know in advance when items are due for preventative maintenance and capture and store all information for that asset within AmbuTrak.
- Check In – Check Out Equipment – Save money by making sure items that have been issued are returned. AmbuTrak’s Check In-Out Manager provides you with the ability to electronically assign items to an employee, vehicle or station (Check Out) and then Check Items Back in at a later time (Check In).
- Scalable to Manage all Assets – AmbuTrak’s database is ready to handle even the largest operations assets with powerful management tools and asset reporting
- Save Time with Improved Record Keeping – Electronic records of each asset make it easy to locate assets, present maintenance and compliance records and track total cost of ownership.
- Management and Exception Reporting – The best inventory management processes are worthless if you can’t quantify your decisions. AmbuTrak provides a large library of canned reports and an easy to use interface for generating custom reports. Each report can be scheduled and emailed for even more convenience.
- Fully Integrated Inventory Management and Vehicle/Station Maintenance Inspection Forms – AmbuTrak is a complete system that brings all your company inventory and assets under a single application. [Read More About the AmbuTrak Check Sheet]
Ambutrak’s Application Architecture
AmbuTrak is a managed web-based application, there are no expensive hardware packages to purchase or software disks to install. All that’s needed is an Internet connection and an optional barcode scanner ($175.00). Since Ambutrak is provided as a subscription service it is also scalable based on the number of stations and vehicles in your fleet, providing the right fit for any size operation. The basic subscription includes all the application technology, software maintenance, support and training you will need to implement a first class management system.
The AmbuTrak Software is made up of four distinct components. The easy to use Crew Member Interface benefits emergency personnel working in the field within ambulances, fire rescue vehicles or surveying disaster trailers. The Station Manager provides an easy method to issue supplies for departments that do not have a locked or controlled supply area. The Back Office Administration Suite services the office employees, responsible for ordering and tracking all emergency supplies and reporting on business performance. The Mobile Scanner Application supports operations that seek mobility when receiving or issuing supplies.
Crew Member Interface
The simple, easy to use program works like this. Fire, Ambulance or Disaster Management workers log in to the web-based application and conduct inventory of all supplies on board. AmbuTrak automatically sends a request to the back office for any equipment that needs restocking, allowing for orders to be filled immediately. This electronic tracking and recording system eliminates time-consuming paper check sheets and makes workers accountable for the supplies and equipment. Because AmbuTrak reports show usage, supply cost, serial numbers and expiration dates you know your inventory is always up to date and more importantly, not going to waste.
The Crew Interface also allows you to track supply usage on a per call basis. Crew members simply enter the run number or EPCR number and note the supplies used. Once completed the vehicles inventory is updated and a supply request to restock is generated. The electronic call records can then be accessed at any time for quality assurance reviews.
Back Office Administration Suite
In the back office, employees using AmbuTrak know exactly what supplies are on the supply room shelves or on vehicles and how much inventory is actually being used. This can reduce overall inventory by up to 30% and cut down on overstocking. When supplies run low, AmbuTrak automatically sends alerts in time for more inventory to be ordered and shelves restocked. A powerful reporting engine provides management personal with both standardized and custom reports to improve operational efficiency.
Mobile Scanner Application
The Mobile Scanner Application performs many of the back office functions while releasing the user from the desktop computer. Developed using Windows CE 5.0, this powerful little application can capture inventory data and synchronize in real time with your database or store information offline and synchronize later when a simple wireless connection is available. The Mobile Scanner Application’s streamlined work flow further improves the operational efficiency for larger organizations.
Fleet Maintenance Application
Maintaining the fleet is a critical piece of all EMS Agencies and Fire Departments. Since AmbuTrak Fleet Maintenance is integrated with your daily crew routines the fleet manager knows exactly what repairs are needed and when the vehicle will be due back in for its next scheduled maintenance. Keeping track of mileage, fuel, fuel costs, maintenance and repairs with AmbuTrak Fleet Maintenance will eliminate the redundant processes we see at many departments today while providing you a single place to manage all your vehicle information.
